Oregon-Based Food Manufacturing Company — Purchasing Manager

SUMMARY

Coordinates activities involved with procuring goods and services such as raw materials, packaging, and supplies and assists the management of freight by performing the following duties. You will have a purchasing assistant to help upkeep current orders, as well as be your eyes on the warehouse floor. The main goal of this position is to secure new products and negotiate better pricing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Responsible to support all HACCP, Food Safety, Food Defense regulations and programs by participating as a member of the HACCP Team. Provides information and supports the supplier approval procedure.
Reviews requisitions. Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
Selects products for purchase by testing, observing, or examining items. Estimates values according to knowledge of market price.
Determines method of procurement such as direct purchase or bid. Prepares and issues purchase orders or bid requests.
Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.

OTHER DUTIES AND RESPONSIBILITIES

Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
Approves invoices for payment for items purchased.
Locates new sources of supply as necessary and keeps abreast of changing market conditions.
Enters inventory counts in Navision and evaluates inventory. Responds to questions regarding ingredients and packaging and helps identify items.
Compares inventories to office records or computes figures from records such as sales orders, production records, or purchase invoices to obtain current inventory amount.
Compiles information on receipt or disbursement of raw materials or supplies, and computes inventory balance, price, and cost. Prepares reports as requested such as inventory balance, price lists, and shortages.

COMMENTS

This job description does not imply that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by this employee's supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Preferred Bachelor's degree (B.A.) from four-year College or university; and five to ten years’ experience in purchasing for the food industry; or equivalent combination of education and experience preferred.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, inventory records requisitions, purchase orders and bids, and production records. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, or employees of the organization .

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, ratios, and volume to practical situations.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER QUALIFICATIONS

Ability to utilize computer programs such as Excel, MS Word, and accounting software in a network environment. Fundamental knowledge of perpetual inventory systems.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to work on computer system; and talk and hear. The employee is occasionally required to stand and walk; reach with hands and arms; and taste or smell. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.